Tool kit for developing a policy of COVID-19 vaccination as a condition of employment for healthcare personnel (HCP), based on the Multisociety Statement (Weber et al). Suggestions and examples within the tool kit do not indicate endorsement by SHEA or any of the involved parties. See disclaimer below.
This tool kit contains suggestions and examples. They do not reflect endorsement by SHEA, endorsing societies, or the authors, nor do they necessarily reflect approaches being taken by the authors’ institutions. They are neither legal nor clinical advice. Employers should consult their own attorneys and other qualified professionals when making decisions regarding implementing a policy of COVID-19 vaccination as a condition of employment.
Simple calculator (download xlsx) to help a team visualize how options may affect progress toward the goal.
Principles of message development and roll out via verbal and visual communications.
CDC COVID-19 Vaccinate with Confidence Toolkit, summarized:
These resources cover a spectrum of LTC concerns during the COVID-19 pandemic, including: preparedness, screening residents and staff, clinical presentation, cohorting, PPE optimization, telehealth, staffing shortages, visitor policies, and more, with checklists and other tools to assist in implementation
Testing frequency, policies, and practices
Managing visitors and visitation during the pandemic
Recorded webinars and podcasts by CDC, SHEA, and AMDA experts on topics central to nursing homes’ preparedness, mitigation, and response efforts
LTC-specific forms, notifications, infographics
Risk assessments, IPC assessments, hand hygiene tools and monitoring
SHEA members have the expertise, knowledge, and training to advise businesses in how to safely reopen in the evolving COVID-19 pandemic. Many members are being asked for their input into COVID-19 policies and procedures specific to different business and their operations. A successful consulting practice, even if the intention is to provide services short-term, should have certain financial and legal structures in place.
Resources to help healthcare epidemiologists and infection preventionists inform potential clients of their expertise while appropriately addressing legal and business considerations.
Is your company looking for guidance in epidemiology and infection prevention to help with reopening plans and COVID-19 prevention strategies?
7 self-populating worksheets (Excel download) that go through the complete process of implementing policy and practice changes. Includes examples from SHEA members.
PDF version of the content below, which corresponds to the Quick Guide.
Recognizing the challenges of putting outbreak response policies into practice during the COVID-19 pandemic, SHEA adapted its ORTP implementation tool kit.
How the Hospital Incident Command System (HICS), the hospital incident management team (HIMT), and an implementation team can work together to successfully implement practices during a crisis.
What needs to be accomplished? This step goes through how to apply the concept of SBAR – situation, background, assessment, recommendation/request, which prepares the epidemiologist to communicate the situation, background, and recommendation succinctly.
*Corresponds to Quick Implementation Guide Sheet 2: Stp 1 – What SBAR*
Cohesion among facility leadership and decision-makers helps reassure the workforce that a change is necessary, valid, and safe, and creates a structure to take into account stakeholders’ perspectives to be able to establish a shared point of view and purpose.
*Corresponds to Quick Implementation Guide Sheet 3: Stp 2 – Who (stakeholder, team)*
Changes succeed when they’re manageable. This section helps you identify which practice changes to prioritize based on impact and effort, how to connect with team members, prepare for your first interaction, and establish a shared mental model.
*Corresponds to Quick Implementation Guide Sheet 4: Stp 3 – How (priorities)*
Steps to attain a “win-win” solution for areas of disagreement.
*Corresponds to Quick Implementation Guide Sheet 5: Stp 4 – How (negotiation)*
Messaging and communications vehicles to get information to stakeholders and implement the change.
*Corresponds to Quick Implementation Guide Sheet 6: Stp 5 – Get the Word Out and Sheet 7: Stp 5 – Assessment Plan*
What was the impact of the change? How did the team contribute?
For healthcare epidemiologists, infection preventionists, and other medical professionals responding to COVID-19.
Time-sensitive news/events/alerts not included below.
Other professional societies or agencies’ statements, recommendations, and guidelines may influence stakeholders’ points of view. This is a list of COVID-19 guidelines and statements. This list is provided for the purpose of facilitating situational awareness during implementation efforts.
*It is not comprehensive and does not represent endorsement by SHEA.*
SHEA thanks the following individuals for their input and expertise in developing this tool kit.